Procurement and tenders
Supplier update: invoice requirements
We are upgrading our computer systems. To ensure prompt processing and payment of your invoices, please email all invoices to firstname.lastname@example.org and ensure that your invoices comply with our invoice requirements.
Doing Business with Council
Like to learn more about bidding for work, contracts and tenders with Councils in Cairns and Far North Queensland?
Cairns Regional Council and FNQROC are holding three procurement information sessions in October. To register your interest, please register at the Eventbrite links below:
These free sessions provide an overview for businesses, individuals and contractors interested in working with Council. Time is available for questions and networking after the session and a light meal is included.
Lunch: Tuesday 13 October 2020, 12 noon – 1:30pm Barlow Park, Cnr Scott and Severin Streets, Parramatta Park – register here
Evening: Tuesday 13 October 2020, 5:00pm – 6:30pm Cairns Regional Council, Civic Reception Room, 119-145 Spence Street, Cairns – register here
Breakfast: Thursday 15 October 2020, 7:00am – 8:30am Cairns Regional Council, Civic Reception Room, 119-145 Spence Street, Cairns – register here
Registrations essential: Please note numbers for this session are limited due to social distancing requirements – only guests who have registered their details will be able to attend.
We deliver more than 400 services in the Cairns region using a combination of in-house staff, contractors and external providers.These services are wide-ranging: from consultancies, construction and cleaning; to supply of trees, turf, toilets and technology; to pipes and pumping stations. We are committed to buying local and to supporting local businesses and people.
How to find and apply for Council contracts and work
We use the online e-procurement system, Tenderlink, to manage, promote and receive most of Council's contracts, tenders and procurement opportunities.
Businesses and individuals interested in working for Council are encouraged to create an account in Tenderlink, free of charge. It takes less than five minutes to sign up and you will need your Australian Business Number (ABN) at hand.
Once you have signed up you will receive updates to your email inbox when a new tender is added. We also recommend you check this webpage regularly because, occasionally, opportunities might arise outside Tenderlink.
All current public tenders are listed on our Tenderlink website, but not all quotations.
Before submitting a tender, please refer to our
Contract and procurement arrangements explained
|Terms used by Council||What they mean|
|PSA - Preferred Supplier Arrangements||Preferred Supplier Arrangements are used when there is a set program of work to be delivered. One or more successful bidder is appointed to deliver the service or products and enters into a contract with Council. Prices are fixed for the term of the PSA. Businesses submit an application via Tenderlink and are assessed|
|Request for Tender - Open Tender||This is an open invitation to any supplier for a particular piece of work or service.|
|ROPS - the Register of Pre-qualified Suppliers||Council maintains more than 20 lists of suppliers (contractual arrangements) who have been assessed and 'pre-qualified' to provide services, works or products. These ROPS lists are advertised and renewed every two to three years, and suppliers who want to be on the list must submit a tender at renewal time. *Please note that inclusion on a ROPS list is not a guarantee of work with Council. Council staff members use them to find suitable suppliers to deliver services or supply products as needed|
|Request for Quotation||Selective invitation to three or more suppliers. Only those suppliers who have been invited can apply.|
Local Buy is a service that was established by the Local Government Association of Queensland. Fees may be payable by suppliers. Local Buy develops contractual arrangements for use by Queensland councils and government entities, eliminating the need for government authorities to establish their own supply contracts. A contract established by Local Buy enables councils and government entities to purchase from Local Buy contractors without the need to seek tenders or quotes. More information is at https://www.localbuy.net.au/
Council is a major contributor to the Cairns economy, generating a range of economic benefits for the region through employment and expenditure on goods and services.
- Council’s total expenditure for 2019/20 was $394 Million, with 87% ($343M) being local.
- Of the remaining 13% there was no local option for 8%, non-local suppliers were used for 3% and the remaining 2% is attributable to government expenditure.
View the State of Procurement report ( PDF, 1.24 MB ) for more information on Council's local procurement activity and investment.
Note: Local expenditure is made up of employee wages, operational expenditure on goods and services and investment in community infrastructure through Council’s capital works program.
Procurement Process Conditions
The Procurement Process Conditions are the terms and conditions that are included as part of a Request for Tender or Request for Quotation, which set out the procedural rules that will govern a tender or procurement process, including the requirements for a compliant Tender and the evaluation criteria and process for evaluating, selecting and/or rejecting tenders received.
Standard Terms and Conditions
The Standard Terms and Conditions govern the purchase of goods and/or services by Cairns Regional Council. Council may incorporate these Standard Terms and Conditions for Goods and/or Services into a contract with a Supplier. However, the Standard Terms and Conditions for Goods and/or Services will not apply to any engagement for which Council has provided a written contract incorporating alternative terms and conditions to the Supplier.’
- Standard Terms and Conditions ( PDF, 0.3 MB ) (dated 15 February 2016)
- Standard Terms and Conditions - Goods and Services (effective from 1 July 2020) ( PDF, 0.38 MB )
- Standard Terms and Conditions - Services (effective from 1 July 2020) ( PDF, 0.36 MB )
Cairns Regional Council officers are required to conduct their procurement activities in accordance with the Local Government Act 2009 and the Local Government Regulation 2012, as well as Council's Procurement Policy ( PDF, 0.33 MB ) and Code of Conduct.
If you have any questions or enquiries, contact our Procurement team at email@example.com.
Current procurement opportunities
Cairns Regional Council currently has no tenders advertised.
Please visit this page in the near future to check newly offered tenders.