Procurement and tenders

Supplier update: invoice requirements

We are upgrading our computer systems. To ensure prompt processing and payment of your invoices, please email all invoices to invoices@cairns.qld.gov.au and ensure that your invoices comply with our invoice requirements.

Doing Business with Council

Like to learn more about bidding for work, contracts and tenders with Councils in Cairns and Far North Queensland?

Cairns Regional Council and FNQROC are holding three procurement information sessions in October. To register your interest, please register at the Eventbrite links below:

These free sessions provide an overview for businesses, individuals and contractors interested in working with Council. Time is available for questions and networking after the session and a light meal is included.

Lunch: Tuesday 13 October 2020, 12 noon – 1:30pm Barlow Park, Cnr Scott and Severin Streets, Parramatta Park – register here

Evening: Tuesday 13 October 2020, 5:00pm – 6:30pm Cairns Regional Council, Civic Reception Room, 119-145 Spence Street, Cairns – register here

Breakfast: Thursday 15 October 2020, 7:00am – 8:30am Cairns Regional Council, Civic Reception Room, 119-145 Spence Street, Cairns – register here

Registrations essential: Please note numbers for this session are limited due to social distancing requirements – only guests who have registered their details will be able to attend.

We deliver more than 400 services in the Cairns region using a combination of in-house staff, contractors and external providers.These services are wide-ranging: from consultancies, construction and cleaning; to supply of trees, turf, toilets and technology; to pipes and pumping stations. We are committed to buying local and to supporting local businesses and people.

How to find and apply for Council contracts and work

We use the online e-procurement system, Tenderlink, to manage, promote and receive most of Council's contracts, tenders and procurement opportunities.

Tenderlink e-Procurement

Businesses and individuals interested in working for Council are encouraged to create an account in Tenderlink, free of charge. It takes less than five minutes to sign up and you will need your Australian Business Number (ABN) at hand.

Once you have signed up you will receive updates to your email inbox when a new tender is added. We also recommend you check this webpage regularly because, occasionally, opportunities might arise outside Tenderlink.

All current public tenders are listed on our Tenderlink website, but not all quotations.

Before submitting a tender, please refer to our

You can also find out more about Council's tender arrangements and terms used by the procurement team.

Contract and procurement arrangements explained

Terms used by CouncilWhat they mean
PSA - Preferred Supplier ArrangementsPreferred Supplier Arrangements are used when there is a set program of work to be delivered. One or more successful bidder is appointed to deliver the service or products and enters into a contract with Council. Prices are fixed for the term of the PSA. Businesses submit an application via Tenderlink and are assessed
Request for Tender - Open TenderThis is an open invitation to any supplier for a particular piece of work or service.
ROPS - the Register of Pre-qualified SuppliersCouncil maintains more than 20 lists of suppliers (contractual arrangements) who have been assessed and 'pre-qualified' to provide services, works or products. These ROPS lists are advertised and renewed every two to three years, and suppliers who want to be on the list must submit a tender at renewal time. *Please note that inclusion on a ROPS list is not a guarantee of work with Council. Council staff members use them to find suitable suppliers to deliver services or supply products as needed
Request for QuotationSelective invitation to three or more suppliers. Only those suppliers who have been invited can apply.
Local Buy

Local Buy is a service that was established by the Local Government Association of Queensland. Fees may be payable by suppliers. Local Buy develops contractual arrangements for use by Queensland councils and government entities, eliminating the need for government authorities to establish their own supply contracts.  A contract established by Local Buy enables councils and government entities to purchase from Local Buy contractors without the need to seek tenders or quotes. More information is at https://www.localbuy.net.au/

Economic impact

Council is a major contributor to the Cairns economy, generating a range of economic benefits for the region through employment and expenditure on goods and services.

  • Council’s total expenditure for 2019/20 was $394 Million, with 87% ($343M) being local.
  • Of the remaining 13% there was no local option for 8%, non-local suppliers were used for 3% and the remaining 2% is attributable to government expenditure.

View the State of Procurement report ( PDF, 1.24 MB ) for more information on Council's local procurement activity and investment.

Note: Local expenditure is made up of employee wages, operational expenditure on goods and services and investment in community infrastructure through Council’s capital works program.

Procurement Process Conditions

The Procurement Process Conditions are the terms and conditions that are included as part of a Request for Tender or Request for Quotation, which set out the procedural rules that will govern a tender or procurement process, including the requirements for a compliant Tender and the evaluation criteria and process for evaluating, selecting and/or rejecting tenders received.

Procurement Process Conditions ( PDF, 0.31 MB )

Standard Terms and Conditions

The Standard Terms and Conditions govern the purchase of goods and/or services by Cairns Regional Council. Council may incorporate these Standard Terms and Conditions for Goods and/or Services into a contract with a Supplier. However, the Standard Terms and Conditions for Goods and/or Services will not apply to any engagement for which Council has provided a written contract incorporating alternative terms and conditions to the Supplier.’

Procurement Policy

Cairns Regional Council officers are required to conduct their procurement activities in accordance with the Local Government Act 2009 and the Local Government Regulation 2012, as well as Council's Procurement Policy ( PDF, 0.33 MB ) and Code of Conduct.

If you have any questions or enquiries, contact our Procurement team at tender@cairns.qld.gov.au.

Current procurement opportunities

Cairns Regional Council currently has no tenders advertised.

Please visit this page in the near future to check newly offered tenders.