Meetings & committees

Ordinary meetings

Ordinary meetings are held on the fourth Wednesday of each month (unless an alternative date has been advertised) and are chaired by the Mayor.  Download the 2018 Meeting schedule ( PDF, 0.05 MB ).

Committee meetings

Council operates six Standing Committees which meet on a monthly schedule. Download the 2018 Meeting schedule ( PDF, 0.05 MB ). To view Committee meeting dates, agendas and minutes, select from the list below:

Committee meetings are held monthly and start at 9am. The Planning and Environment Committee meeting is held on the second Wednesday of each month (unless otherwise advertised). The other Committee meetings are held on the third Wednesday of each month (unless otherwise advertised), starting with Water and Waste, followed by Infrastructure Services, Governance, Sport and Community Services, and Cultural Services. Each meeting follows on immediately from the last.

Delegated decisions

Section 175E(6) of the Local Government Act 2009 request that, where a majority of Councillors inform the meeting they have personal interests in a particular matter, the matter must be delegated for decision under section 257 of the Act (unless deciding the matter cannot be delegated under that section). Council has published a register of decisions delegated in accordance with Section 175E(6) since 21 May 2018.

Meetings open to public

Meetings are open to the public unless a Closed session is declared.

The Table of Contents for all Council and Committee meetings will be published on Council's website on the Friday afternoon before the next meeting. All reports to be considered at the meeting shall be published in full on Monday afternoon prior to the meeting. Reports listed to be considered in the Closed session of the meeting are not released to the public.


Council invites submissions from groups or individuals wishing to make a formal deputation to Council.  It should be noted that deputations are a public process and as such the identity of persons making a deputation to Council will be on the public record.

Deputations will next be held on Wednesday 25 July2018 and request forms must be lodged by midday Thursday 19 July 2018.  Download the Deputation Request Form and Guidelines   ( PDF, 0.34 MB ).

Special meetings

Special meetings may be held at different times. In accordance with the requirements of the Local Government Act, two days written notice must be given to all Councillors of the date, time and object of the meeting.  All Councillors are required to attend special meetings.

Archived agendas and minutes

The archive contains agendas and minutes for Cairns Regional Council's Ordinary, Committee and Special meetings.

Note: The Planning and Economic Committee was established on 13 March 2013.  Minutes and agendas for the former Planning and Sustainability Committee and Economic Development Committee can be found in the Archive.

Advisory Committees

A number of Advisory Committees operate to provide advice and recommendations to Council.

Reference Groups

Council's reference groups provide key information about groups within the Cairns community and their interests and needs.

For download

Last updated: 29 June 2018