Ordinary meetings

Ordinary meetings are held on the second and fourth Wednesdays of each month (unless an alternative date has been advertised) and are chaired by the Mayor.  Download the 2019 Meeting schedule ( PDF, 0.12 MB ).

Meetings open to public

Meetings are open to the public unless a Closed session is declared.

The Table of Contents will be published on Council's website on the Friday afternoon before the next meeting. All reports to be considered at the meeting shall be published in full on Monday afternoon prior to the meeting.

Reports listed to be considered in the Closed session of the meeting are not released to the public.

Delegated decisions

Section 175E(6) of the Local Government Act 2009 request that, where a majority of Councillors inform the meeting they have personal interests in a particular matter, the matter must be delegated for decision under section 257 of the Act (unless deciding the matter cannot be delegated under that section).

Council has published a register of decisions delegated in accordance with Section 175E(6) since 21 May 2018.


Council invites submissions from groups or individuals wishing to make a formal deputation to Council.  It should be noted that deputations are a public process and as such the identity of persons making a deputation to Council will be on the public record.

Deputations may be held on the second or fourth Wednesday of the month following an Ordinary Meeting of Council. Deputations are restricted to 15 minutes and will be held between 10am and 11.30am at Council’s Administration Building, 119-145 Spence Street, Cairns Qld 4870.

Download and submit the Deputation Request Form and Guidelines;  ( PDF, 0.66 MB ).  Confirmation of deputation times will be made in the week prior to the meeting.

Special meetings

Special meetings may be held at different times. In accordance with the requirements of the Local Government Act, two days written notice must be given to all Councillors of the date, time and object of the meeting.  All Councillors are required to attend special meetings.

Standing Committees

Council established the Cairns Shipping Development Project Standing Committee on 12 December 2018 as a separate committee to focus on all matters associated with the Cairns Shipping Development Project.

Council dissolved its Planning and Environment, Water & Waste, Infrastructure, Governance, Sport and Community Services, and Cultural Services Standing Committees on 22 August 2018.

Archived agendas and minutes

The archive contains agendas and minutes for Cairns Regional Council's Ordinary, Committee and Special meetings. (Note: Council dissolved its Standing Committees on 22 August 2018.)

Advisory Committees

A number of Advisory Committees operate to provide advice and recommendations to Council.

Reference Groups

Council's reference groups provide key information about groups within the Cairns community and their interests and needs.

At its Ordinary Meeting on 22 August 2018 Council resolved to dissolve its Standing Committees and change its meeting structure.

Council will now have two Ordinary Meetings each month, held on the second and fourth Wednesdays. All meetings will be held in the Council Chambers, Level 3, 119-145 Spence Street (unless an alternative location is advertised). The public are invited to attend.

For download

Last updated: 18 January 2019