Procurement and tenders

Cairns Regional Council officers are required to conduct their procurement activities in accordance with the Local Government Act 2009 and the Local Government Regulation 2012, as well as Council's Procurement Policy  ( PDF, 0.33 MB ) and Code of Conduct.

• Procurement Policy  ( PDF, 0.33 MB )

If you have any questions or enquiries, contact our Procurement team at tender@cairns.qld.gov.au.

This form is used to set up new Suppliers (Creditors) in Council's financial system. This form facilitates payment of invoices and changes to supplier's contact information and banking details.

By signing this form the Supplier acknowledges that:

• The information on the form is correct
• They have read and accepted the Standard Terms and Conditions for Goods and Services of Cairns Regional Council which are available on the Council’s website www.cairns.qld.gov.au/tenders
• Where Suppliers have executed an alternative contract, the Supplier is bound by the Terms and Conditions of that Contract

Download the Supplier Form. ( PDF, 0.13 MB )

Completed forms are to be submitted to Accounts Payable at apenquiry@cairns.qld.gov.au.

Please ensure the following details are on your invoice:

• A valid Purchase Order number (if you haven’t already received a Purchase Order, you will need to contact the Council Officer who requested your services)
• An invoice number and invoice date
• GST amount, which has been calculated correctly
• Addressed to Cairns Regional Council

All invoices must comply with ATO requirements.

Do not send invoices that have already been, or will be paid, by a corporate credit card. Forward these to your Council contact who has made the payment.

Returned invoices

Your invoice will be returned if it does not comply with the above invoice requirements.

We will send an email outlining why your invoice has been returned. Once the information has been amended, please resend the amended invoice to invoices@cairns.qld.gov.au.

Questions and support

For any payment enquiries relating to invoices, such as follow up of payment, please email the Accounts Payable team at apenquiry@cairns.qld.gov.au.

For any procurement queries, email purchasing@cairns.qld.gov.au.

In compliance with section 237 of the Local Government Regulation 2012, Council publishes a listing of all contractual arrangements with a value more than $200,000 excluding GST in value or more. The report is published as a rolling 12 month period and updated monthly.  Information within the report includes:

• The entity with whom Council has entered into the contractual arrangement;
• The purpose of the contractual arrangement; and
• The value of the contractual arrangement.

Download the Publishing Details of Particular Contracts (Contracts over $200,000) report.

Cairns Regional Council is a major contributor to the Cairns economy, generating a range of economic benefits for the region through employment and expenditure on goods and services.

• Council’s total expenditure for 2024/2025 was $519 million, with 89% ($463 million) being local. This local expenditure directly creates and sustains local jobs and supports local business and industry.
• Of the remaining 11%, there was no local option for 4%, non-local suppliers were used for 4% and the remaining 3% is attributable to government expenditure.
• Council’s direct expenditure creates a ripple effect in the local economy through linkages with other businesses and workers spending money in Cairns, generating an additional economic local impact of $615 million (the total of indirect or ripple effects). When combined with Council’s direct expenditure of $463 million, this generates a total local economic impact of $1.078 billion.
• The economic impact of Council’s expenditure contributes $468 million in gross value add as well as supporting and generating 4,545 local jobs. This value represents Council’s contribution to the Gross Regional Product (GRP) of 3.8% for the Cairns region, supporting 10 jobs for every $1 million of Council expenditure, as well as benefiting a wide range of local businesses.

Note: Local expenditure is made up of employee wages, operational expenditure on goods and services and investment in community infrastructure and building projects through Council’s capital works program.

This information is available through the State of Procurement Report endorsed by Council approximately September each year.