Park, reserve & foreshore booking form

Please complete the online form below to submit your request for a park (excluding Esplanade BBQ and Cairns Botanic Gardens - see note below), reserve or foreshore booking.

  • Fields marked with * are compulsory, other fields are optional.
  • Applications should be lodged a minimum of 14 days prior to the proposed event.
  • Applications received at shorter notice than this cannot be guaranteed to be processed in time.

Note: For Esplanade BBQ and parkland bookings please complete this online application form or contact the Esplanade Management office on 4044 3715 or email

Note: For function bookings and venue hire in the Cairns Botanic Gardens precinct, including the Centenary Lakes, contact the Botanic Gardens Visitor Centre on 07 4032 6650 or email

Privacy statement:

Your personal information has been collected for the purpose of processing your application to hire a Council park/reserve/foreshore. See Council's Information Privacy statement. The collection of your information is authorised under Local Law 1 & Subordinate Local Law 1 (Schedule 6: Public Place Activities).

Applicant details

If applicable
Not for profit organisation

If applicable

Activities and usage intended

Select event type *

Tick all that apply

(additional Application Form must be submitted at least 28 days prior to your event)
(an application fee maybe applicable) (submit site plan)
(including BYO) (wet area permit is required)
(attach a copy of your liquor licence)
(provide extra details in the Caterer section below)
(provide extra details in the Celebrant section below)
(additional permit may be required contact Council’s Environmental Health unit)
(submit site plan) 
(please list in detail below)
If yes please provide copy of blue card(s)
During the period of hire will there be any paid or unpaid workers that primarily involves direct contact with children under the age of 18 years of age? More information on blue cards is available on

Event details

(if sporting or other event please supply further details below)
Start dates and times *
Bump In (set up)
End dates and times *
Bump Out (pack up)

Area within park, reserve or foreshore for proposed Use

Please provide further details if required. (Planners & celebrants please include your customers name)

If your application is to hold a ceremony, please provide celebrant name & contact details

If you are using a commercial food business please provide caterer's business name. I you are self catering write 'self-cater'

Site details

Request power
Power is available on some sites please tick if required (Fees apply)
Request bins
Please tick if waste and recycle bin stations are required (Fees apply)
Overhead lighting
Overhead lighting is available on some sporting fields please tick if required (Fees apply)
Vehicle access required
Do you require vehicle access? (Collect keys from Council Depot, a deposit is required)
Please complete Vehicle Access application form if required.

Are any structures or equipment to be used? (if yes give details) e.g. portable toilets, marquees, stands, tables, generators, barricades.

Council requires a general sketch of the proposed area you wish to use to ensure that bookings are not doubled-up.

Attach any relevant documents

Terms and conditions

I confirm I have read and understand the Insurance, Confirmation of booking & Terms and conditions of approval ( PDF, 0.08 MB ).

Last updated: 04 January 2019