Libraries hire - additional terms & conditions

In addition to Council’s General Terms and Conditions of Use for Venue Hire, the following terms and conditions apply:

  1. Keys
    1. Key/swipe cards must be collected during library opening hours. Without key/swipe card, you will not be able to access the meeting room.
    2. Key/swipe cards must be returned immediately at the conclusion of the booking, either to library staff during library opening hours or through the after-hours return chute.
    3. The hirer is responsible for the security of the building outside of the library opening hours, ensuring all exits are secured, lights and equipment are turned off and all people have exited the building. Failure to secure the building will result in security call out charges, which will be on charged to the hirer.
  2. Bookings
    1. Bookings can be made five days or more in advance.
    2. Rooms for hire to approved organisations/groups (unavailable for parties, receptions, religious or political use).
    3. Not For Profit bookings – Australian Business Number (ABN) or Certificate of Incorporation must be included at time of booking otherwise commercial rates will apply.
    4. If required, the hirer may cancel their booking. Refunds and credit requests are not permitted.
  3. Room condition - the hirer is responsible for leaving the venue in a clean and tidy state.  Any cost incurred by Council in cleaning the premises resulting from the condition in which the hirer left the venue shall be recoverable from the hirer.
  4. Equipment - the following equipment is available at each venue.  No other equipment will be provided.  All facility equipment is to be returned to its original storage area after use.

Facilities & Equipment:

City

Gordonvale

Manunda

Stratford

Data Projector

Y

 

Y

Y

Electric Whiteboard

Y

 

Y

Y

Smart TV

Y

Y

Y

Y

Wi-Fi*

Y

Y

Y

Y

Extension Lead

Y

Y

Y

Y

Powerboard

Y

Y

Y

Y

VGA Cable

Y

Y

Y

Y

HDMI Cable

Y

Y

Y

Y

Kitchen (incl. cutlery/crockery)

Y

 

Y

Y

Accessible Room

Y

Y

Y

Y

Area

80m2

20m2

67m2

97m2

Capacity – Seated (Theatre)

50

8

25

60

Hours of availability

Mon-Sun


8am-10pm

Mon-Fri 9am-5.45pm


Sat 9am-11.45am

Mon-Fri 9am-5.15pm


Sat 9am-11.45am

Mon-Sun


8am-10pm

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Last updated: 16 June 2020