Cairns Esplanade venue hire - additional terms & conditions


Important note: All use must comply with any local, Queensland and Federal Government directives and advice in relation to COVID-19.  These are subject to change without notice.

All event booking enquiries (excluding routine BBQ hire) must be made a minimum of eight weeks prior to the event.


In addition to Council’s General Terms and Conditions of Use for Venue Hire, the following terms and conditions apply:

  1. All events must conclude by 10:00pm unless otherwise approved by Council.
  2. Cancellations: In addition to Clause 21 of theGeneral Terms and Conditions of Use for Venue Hire:
    1. If required, the hirer may cancel the event:
      1. Upon notifying the Council within seven (7) days; or
      2. If weather conditions prevent the event taking place.
    2. If an event is cancelled in accordance with clause 2.a) above then no venue hire fee will be payable.
    3. For all other cancellations, Venue Hire fees will be returned on cancellation with the following deductions:
      1. Events involving greater than 500 people cancelled more than two calendar months prior to booking date: 10% of the venue hire fees are to be paid as a cancellation fee (excluding bump in and bump out fees).
      2. Events involving greater than 500 people cancelled more than one but less than two calendar months prior to booking date: 20% of the venue hire fees are to be paid as cancellation fee (excluding bump in and bump out fees).
      3. Events involving greater than 500 people cancelled less than one calendar month prior to booking date:  50% of venue hire fees to be paid as cancellation fee (excluding bump in and bump out fees).
      4. Events involving less than 500 people cancelled less than two weeks prior to booking date: 20% of the venue hire fees are to be paid as a cancellation fee (excluding bump in and bump out fees).
      5. Events involving less than 500 people cancelled less than 48 hours prior to booking date: 50% of the venue hire fees are to be paid as a cancellation fee (excluding bump in and bump out fees).
  3. Installation of any promotional material (i.e banners, posters etc.) is strictly prohibited unless otherwise approved by Council.
  4. Pegging of infrastructure into the Esplanade parklands / grounds is strictly prohibited unless otherwise approved by Council.
  5. The use of balloons throughout all Esplanade parklands areas is not permitted.
  6. Noise: The hirer is required to ensure that:
    1. noise is kept at a level, which will not adversely impact on the amenity of nearby residents. Music of any kind is to cease by 10:00pm and packing up of equipment is to be completed by 11.00pm.
    2. noise levels produced 3m immediately in front of speaker systems does not exceed 100dB at times before 7:00pm, and/or 110dB at times between 7:00pm and 10:00pm so that the use or activity authorised under the licence does not cause a nuisance. For concerts, regular sound readings will need to be recorded and provided to management.
    3. the use of profanity or obscenities over amplified systems is restricted to ensure that offence is not caused to public areas adjoining the performance facility.
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Last updated: 13 August 2020