In addition to Council’s General Terms and Conditions of Use for Venue Hire, the following terms and conditions apply:
- All events must conclude by 10:00pm unless otherwise approved by Council.
- Cancellations: In addition to Clause 21 of theGeneral Terms and Conditions of Use for Venue Hire:
- If required, the hirer may cancel the event:
- Upon notifying the Council within seven (7) days; or
- If weather conditions prevent the event taking place.
- If an event is cancelled in accordance with clause 2.a) above then no venue hire fee will be payable.
- For all other cancellations, Venue Hire fees will be returned on cancellation with the following deductions:
- Events involving greater than 500 people cancelled more than two calendar months prior to booking date: 10% of the venue hire fees are to be paid as a cancellation fee (excluding bump in and bump out fees).
- Events involving greater than 500 people cancelled more than one but less than two calendar months prior to booking date: 20% of the venue hire fees are to be paid as cancellation fee (excluding bump in and bump out fees).
- Events involving greater than 500 people cancelled less than one calendar month prior to booking date: 50% of venue hire fees to be paid as cancellation fee (excluding bump in and bump out fees).
- Events involving less than 500 people cancelled less than two weeks prior to booking date: 20% of the venue hire fees are to be paid as a cancellation fee (excluding bump in and bump out fees).
- Events involving less than 500 people cancelled less than 48 hours prior to booking date: 50% of the venue hire fees are to be paid as a cancellation fee (excluding bump in and bump out fees).
- If required, the hirer may cancel the event:
- Installation of any promotional material (i.e banners, posters etc.) is strictly prohibited unless otherwise approved by Council.
- Pegging of infrastructure into the Esplanade parklands / grounds is strictly prohibited unless otherwise approved by Council.
- The use of balloons throughout all Esplanade parklands areas is not permitted.
- Noise: The hirer is required to ensure that:
- noise is kept at a level, which will not adversely impact on the amenity of nearby residents. Music of any kind is to cease by 10:00pm and packing up of equipment is to be completed by 11.00pm.
- noise levels produced 3m immediately in front of speaker systems does not exceed 100dB at times before 7:00pm, and/or 110dB at times between 7:00pm and 10:00pm so that the use or activity authorised under the licence does not cause a nuisance. For concerts, regular sound readings will need to be recorded and provided to management.
- the use of profanity or obscenities over amplified systems is restricted to ensure that offence is not caused to public areas adjoining the performance facility.
