Barlow Park hire - additional terms & conditions

Important note: All use must comply with any local, Queensland and Federal Government directives and advice in relation to COVID-19.  These are subject to change without notice.

All booking enquiries must be made a minimum of eight weeks prior to the event.

In addition to Council’s General Terms and Conditions of Use for Venue Hire, the following terms and conditions apply:

  1. Event Scheduling/Allocation
    1. It is noted that major events may arise from time to time that warrant reconsideration of the seasonal allocation. In this respect, Council reserves the right to revoke any approval with reasonable notice to the applicant. Every effort will be made to negotiate an appropriate arrangement between the parties that balances Council’s requirement to support major events of economic significance to the region and its community service obligations.
    2. If at any time there is conflict in scheduling of bookings, Council will hold discussions with the parties in good faith and in the interests of achieving a satisfactory outcome. In the absence of an agreed resolution then the matter will be referred to Council Senior Management whose decision shall be final.
  2. Athletics / Track
    1. Non-marking flat-soled shoes only are allowed on the track surface, except for authorised athletic spikes.
    2. Spike lengths must not exceed 7mm on the track surface (including crossing the track) and 9mm within designated areas of the track (with the approval of Council).
    3. Only equipment authorised by a Council officer is to be used on the track surface (including starting blocks).
    4. No drinks (except pure water) and foodstuffs or other foreign material are allowed within the fenced track area.
    5. Smoking is not permitted
    6. Any incidents should be reported to the Council officer immediately.
  3. All events must conclude by 10:00pm unless otherwise approved by Council.
  4. Cancellations: In addition to Clause 21 of the General Terms and Conditions of Use for Venue Hire:
    1. If required, the hirer may cancel the event:
      1. Upon notifying the Council no later than seven (7) days prior to the event; or
      2. If weather conditions prevent the event taking place.
    2. If an event is cancelled in accordance with clause 2.a) above then no venue hire fee will be payable.
  5. Installation of any promotional material (i.e banners, posters etc.) is strictly prohibited unless otherwise approved by Council.
  6. Pegging of infrastructure into Barlow Park / grounds is strictly prohibited unless otherwise approved by Council.
  7. The use of balloons throughout all Barlow Park areas is not permitted.
  8. Noise: The hirer is required to ensure that:
    1. noise is kept at a level, which will not adversely impact on the amenity of nearby residents. Music of any kind is to cease by 10:00pm and packing up of equipment is to be completed by 11.00pm.
    2. noise levels produced 3m immediately in front of speaker systems does not exceed 100dB at times before 7:00pm, and/or 110dB at times between 7:00pm and 10:00pm so that the use or activity authorised under the licence does not cause a nuisance. For concerts, regular sound readings will need to be recorded and provided to management.
    3. the use of profanity or obscenities over amplified systems is restricted to ensure that offence is not caused to public areas adjoining the performance facility.
Last updated: 13 August 2020