Libraries hire - additional terms & conditions

In addition to Council’s General Terms and Conditions of Use for Venue Hire, the following terms and conditions apply:

1. COVID 19 - the booking holder is responsible for ensuring all attendees comply with government directions and advice in relation to COVID-19, including physical distancing, good hygiene practices and cleaning. These are subject to change without notice. The booking holder is required to ensure that all persons attending their event register their contact details in accordance with the Queensland Government requirements for COVID-19 contact tracing. The Booking Holder is required to collect the following for each person in attendance: Full name Phone number Email address (residential address if unavailable) Date and time period of patronage Contact details must be held for 56 days.

Penalties may apply to any person who fails to provide their contact details. Failure to collect and/or produce contact tracing information to Queensland Health, without a reasonable excuse, may result in a significant fine.

The Booking Holder is responsible for supplying their own PPE, e.g. Hand sanitiser, Metho spray and paper towels for cleaning.

  • The booking holder is responsible to manage safe practices.
  • Do not offer communal refreshments, including tea and coffee, or water stations.
  • Clean frequently touched areas and surfaces before and after each activity with detergent or disinfectant (including shared equipment and tools).
  • The booking holder is on site to manage the COVID requirements.
  • It may be that your particular activity has additional guidelines as set down by a COVID Safe Industry Plan. If that is the case, then these T&Cs are to be read alongside that plan.

    A Statement of Compliance Form must be signed by the Booking Holder or representative who is on site during the meeting time. The Statement of Compliance Form must be available onsite and also remain available should Queensland Health make a request for the form.

2. Conditions of Entry

  • As a condition of entry to Cairns Libraries, visitors must provide contact details and consent to this information being forwarded to Queensland Health to enable COVID-19 contact tracing procedures.
  • Do not enter if you are unwell.
  • Use the hand sanitiser provided before you enter.
  • You must provide your contact details as a condition of entry.
  • Keep 1.5 metres away from others

3. Keys

  • Key/swipe cards must be collected during library opening hours. Without key/swipe card, you will not be able to access the meeting room.
  • Key/swipe cards must be returned immediately at the conclusion of the booking, either to library staff during library opening hours or through the after-hours return chute.
  • The hirer is responsible for the security of the building outside of the library opening hours, ensuring all exits are secured, lights and equipment are turned off and all people have exited the building. Failure to secure the building will result in security call out charges, which will be on charged to the hirer.

4. Bookings

  • Bookings can be made five days or more in advance.
  • Rooms for hire to approved organisations/groups (unavailable for parties, receptions, religious or political use).
  • Not For Profit bookings – Australian Business Number (ABN) or Certificate of Incorporation must be included at time of booking otherwise commercial rates will apply.
  • If required, the hirer may cancel their booking. Refunds and credit requests are not permitted.

5. Room condition - the hirer is responsible for leaving the venue in a clean and tidy state.  Any cost incurred by Council in cleaning the premises resulting from the condition in which the hirer left the venue shall be recoverable from the hirer.

6. Equipment - the following equipment is available at each venue.  No other equipment will be provided.  All facility equipment is to be returned to its original storage area after use.

Facilities & Equipment:

City

Stratford

Data Projector

Y

Y

Electric Whiteboard

Y

Y

Smart TV

Y

Y

Wi-Fi*

Y

Y

Extension Lead

Y

Y

Powerboard

Y

Y

VGA Cable

Y

Y

HDMI Cable

Y

Y

Accessible Room

Y

Y

Area

80m2

97m2

Capacity – Seated (Theatre)**

20

24

Hours of availability

Mon-Fri: 8:30am - 5:45pm

Sat & Sun: 9:00am - 11:45am

Mon-Fri: 8:30am - 5:45pm

Sat & Sun: 9:00am - 11:45am

* Download/Upload limit is 500mb per device per day with a connection speed of 2mbps

** capacity reduced due to Covid-19 physical distancing requirements.

Facilities & Equipment:

City

Gordonvale

Manunda

Stratford

Data Projector

Y

 

Y

Y

Electric Whiteboard

Y

 

Y

Y

Smart TV

Y

Y

Y

Y

Wi-Fi*

Y

Y

Y

Y

Extension Lead

Y

Y

Y

Y

Powerboard

Y

Y

Y

Y

VGA Cable

Y

Y

Y

Y

HDMI Cable

Y

Y

Y

Y

Kitchen (incl. cutlery/crockery)

Y

 

Y

Y

Accessible Room

Y

Y

Y

Y

Area

80m2

20m2

67m2

97m2

Capacity – Seated (Theatre)

50

8

25

60

Hours of availability

Mon-Sun


8am-10pm

Mon-Fri 9am-5.45pm


Sat 9am-11.45am

Mon-Fri 9am-5.15pm


Sat 9am-11.45am

Mon-Sun


8am-10pm

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Last updated: 27 September 2020