Ecofiesta food and drink vendor application

Waste Wise Event Requirements

Cairns Ecofiesta is a waste-wise event. All vendors are required to eliminate single-use plastics from their operations, adhere to the events terms and conditions and serve customers with the reusable containers and utensils provided by event organisers. Download Council's waste-wise event guidlines.

Applicant details

Business/trading name *

Contact person *

Position

Email Address *

Postal address *

Phone *

Site requirements

Type of mobile food/drink premises

CaravanTrailerMarqueeOther

Please describe your set-up

What are your space requirements (smaller sites preferred)

3m x 3m6m x 3mOther

Please describe your space requirements

Water requirements

NoneIntermittent access to tapOther

Please describe your requirements

Do you need power to your site?

YesNo

Power is available on some sites. Fees apply.

How many sockets are needed?

12

10 amp sockets needed

12

15 amp sockets needed

12

Menu and packaging plan

Proposed menu *Please provide a complete list of your proposed menu items, including any pre-packaged products such as cold drinks. Locally-sourced produce and healthy options are preferred.

Upload a image or PDF of menu

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Current and applicable public liability insurance of at least $20 million is required, with Cairns Regional Council listed as an INTERESTED PARTY.

Note: For more information about the reuse system for vendors, please refer to the FAQ sheet. All vendors are required to adhere to the event's terms and conditions, including the avoidance of all single-use plastics.

All vendors are required to adhere to the events terms and conditions including the avoidance of all singe-use pastics.
Where you intend to sell pre-packaged drinks, they must be sold in aluminium cans and not plastic bottles. Lets Drink Cans in Cairns for better recycling outcomes.

Fees

Food vendor attendance fee is $350 (i.e. those selling meals).

Drink and snack vendor attendance fee is $250 (i.e. coffee, cold drinks and/or snack foods).

Payment is required within 10 working days of vendor approval.

Cancellations must be submitted to ecofiesta@cairns.qld.gov.au seven (7) days prior to the event for fee refund.

Required documents

Please upload the following forms.

Public Liability Insurance Certificate

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Current and applicable public liability insurance of at least $20 million is required, with Cairns Regional Council listed as an INTERESTED PARTY.

Food Licence

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Plastic Free Cairns Members

Plastic Free Cairns Members will receive a 10% discount on their vendor fees if approved.

Is your business a member of Plastic Free Cairns

YesNo

Terms and Conditions

Vendors participating at Ecofiesta must:

use the centralised dishwashing system when available.
only use certified compostable food / beverage containers if the event's reusable options are unavailable.

Distribution of single-use plastics is prohibited at this event. This includes, but is not limited to: plastic bags, sachets (e.g. sauce packets), plates, bowls, containers, cutlery, straws, balloons and polystyrene.

Not adhering to these conditions may result in your stall being made ineligible for future events.

I agree to the above conditions. *

I have read, accept and agree to the Ecofiesta Exhibitor Terms and Conditions. *

Cairns Regional Council – Information Privacy Statement

Your personal information has been collected for the purpose of assessing your application. The collection of your information is authorised under the Local Government Act 2009. You are providing personal information which will be used for the purpose of delivering services and carrying out Council business. Your personal information is handled in accordance with the Information Privacy Act 2009 and will be accessed by persons who have been authorised to do so. Your information will not be given to any other person or agency unless you have given Council permission to or the disclosure is required by law.