Grants are an important source of funding to help sporting and community groups conduct projects that support their growth. Identifying an appropriate funding body and completing grant application forms can be daunting. The chances of obtaining a grant often depend on how an organisation’s project fits into the overall philosophy and specific criteria and conditions established by the grant agency.

Grants are project based. You need a project before you think about grant funding. In developing your project, be sure to stick to your core business or main objectives from your  strategic plan. Do what you are good at and don’t develop a project just because funding is available.

To get the most out of available grants, consider the wide range of possible grant sources including:

Go Clubs shares new and upcoming grant sources on our Facebook page.

Give yourself the best chance of success with these tips:

1. Know your market

  • Identify as many sources of potential funding support as you can, but always follow the path of least resistance.

2. Know your club

  • Clearly state the purpose and objectives of your club
  • Develop a grant application ‘toolkit’ which contains the basic information about your club that is required by many funding bodies (e.g. certificate of incorporation, constitution, recent audited or verified financial statements, your strategic plan, club profile and history, membership data, ABN and GST registration status):○ The toolkit can be used as a foundation for each application to ease the grant research and writing burden○ Maintain the toolkit in both hard copy and electronic formats (to allow information to be copied and pasted as needed).

3. Justify the need

  • Discuss your application with the funding body (if the opportunity is available) to gain additional guidance on your club’s and project’s eligibility and submission requirements
  • Use demographic data for your membership, suburb and club catchment area including population growth, age, income levels, family composition and socio-economic disadvantage index. Sources for this data include:

4. Prepare applications well in advance to ensure the preparation of high quality applications that give your club the best chance of success.

5. Concisely and clearly answer each question on the application form

  • Clearly articulate your project’s objectives, needs and benefits:○ It is important that the funding body can easily understand why the project is important
  • Review the criteria that will be used to assess your grant application (if provided) and make sure your application addresses these
  • Check out the Queensland Government’s grant writing tips.

6. Identify how you will determine the outcomes of your project

  • What will be done differently after the project?
  • Who will evaluate the project? What criteria or measures are built in to the project to help evaluate its outcomes?
  • What records of the outcomes will be kept?

7. Prepare a detailed budget

  • Outline the costs associated with the project in a budget
  • Identify what items the funding body will and will not fund
  • Don’t over-estimate the costs – obtain quotes for equipment etc
  • Include in-kind donations and your club’s own funds that can support the project.

8. Attachments can help authenticate your club’s services and its credibility within the community

  • Auditor’s reports/financial statements
  • Certificate of incorporation
  • Letters of support
  • Design drawings
  • Site plans
  • Photos.

9. Lodge your application early

  • Many grant applications are lodged online and it is common that online grant portals are overwhelmed with submissions in the last few hours before the due time. Avoid this situation by lodging early.

Clubs with Bronze level Go Clubs accreditation have access to a grants budget template and a sample letter of support.